Implementing iMIS tips and best practices for event management can transform your execution efforts.
At any time of the year, planning the perfect event takes time and effort. Fortunately, iMIS makes it easy to streamline the coordination and event management of gatherings of all types and sizes. Below are some helpful tips and tricks to make your life easier.
Read on for six best practices that are sure to enhance your event management.
1. Plan early and completely.
Consider all the aspects of your event well ahead of time and outline the basic structure. Many event marketing efforts are part of a broader, cyclical strategy. If that’s the case, factor it into your overall planning. Don’t forget about details like data management, which include organizing attendee information and setting up registration databases. Planning early also allows you to identify potential challenges and make adjustments before they become issues, ensuring a smoother execution and a more successful event.
2. Create an event microsite.
iMIS allows you to build a responsive microsite for any event you create. This site can serve multiple purposes: it can be used to promote and manage event registrations, and it can also function as a mobile site at the event location. The microsite can display the event agenda, registration directory, social media feed, and any other relevant information you choose to include.
3. Take the hassle out of registration and payment.
With the power of iMIS at work, you can readily create streamlined registration processes tailored to attendees. For example, flexible pricing structures and member-specific discounts allow you to cater to diverse audiences, enhancing member satisfaction and participation. iMIS also offers secure and efficient payment processing capabilities to streamline those cumbersome financial transactions that can create frustration and cause you to lose registrants.
4. Keep everyone informed.
Communication is the lifeblood of successful events and iMIS fully supports those efforts. It seamlessly integrates with communication channels so you can send targeted emails, event reminders, updates, and thank you messages directly from the platform. Automated communication workflows save time and ensure attendees remain well-informed throughout the event lifecycle.
5. Make the best use of data.
Harness the full potential of iMIS’s data analytics capabilities to gain valuable insights into your event’s performance. Track metrics like attendance rates and financial outcomes to gauge success and identify trends. These insights will allow you to make informed decisions about future events, from optimizing marketing strategies to refining event content and structure.
6. Focus on the overall attendee experience.
Before, during, and after your event, the attendee experience matters. iMIS allows you to evaluate attendee preferences, track participation history, and identify areas for that need to be adjusted. This data-driven approach allows membership organizations like yours to refine event strategies to deliver experiences that deeply resonate with participants. Leverage the robust tools in iMIS to implement effective post-event engagement strategies, too. Send surveys, gather feedback, and use the insights gained to enhance your future events. A well-executed post-event plan ensures a continuous cycle of improvement and greater long-term member satisfaction.
Implementing these iMIS tips and best practices for event management will undoubtedly enhance your event execution, quality, and efficiency. Embrace these strategies to ensure a successful and memorable season of gatherings and reap the benefits of a well-planned and engaging event experience.
For decades, IBC has been helping associations, non-profits, and unions maximize the return on their event marketing investments. If you want to learn more about our tried-and-true iMIS software solutions for flawless event management, please contact our helpful professionals today.
About IBC: At IBC, we have a deep understanding of the critical business needs and processes specific to associations, non-profits, and unions. We ‘get’ your culture, your goals, and what drives you, too. Focused exclusively on and dedicated to delivering the most effective AMS, LMS, and Cloud Financial Software for our clients, we’re well-versed in identifying and applying the integration techniques that will save you time and money. Since 2001, our cutting-edge products, unparalleled responsiveness, and award-winning services have helped organizations like yours increase their operational and financial performance by leveraging best practices and proven solutions. For more information about IBC, please visit the website at www.ibconcepts.com or call 443.603.0215.
